Organising a congress

Want to organise a congress? Wing Flex takes care of that arduous task for you. As a professional congress partner, we deliver a congress for you which will stay with your participants for a long time. A congress with the best opportunities for knowledge exchange. A congress which fits your theme, target group and budget.

Make your congress a complete success

Will your participants leave the congress room inspired? That will only happen when your congress is properly arranged from a to z. Wing Flex is a full service PCO (Professional Congress Organiser). This means that organising congresses is in our genes. Twenty years of experience and a broad international network allow us to deliver any type of congress, anywhere in the world. 

You too can experience the benefits for your congress with Wing Flex: 

  • Congresses and conferences in the Netherlands, Europe and beyond
  • Optimal possibilities for (interactive) knowledge transfer 
  • Excellent care for and registration of your participants 
  • Innovative AV solutions, live connection, voting systems 
  • Complete congress management or à la carte support
  • 24/7 support and on-site support
  • No stress or worries, no unexpected twists and turns

This is how we organise a successful congress

Whether you are organising your first congress or whether you want to lift your congresses to a higher level: we work hard to make it a success. You can rely upon our experience in organising conferences and congresses at home and abroad. From large multi-day congresses to small seminars and workshops. 

We also put our worldwide network of suppliers and locations at your disposal. This helps us to jointly achieve the best-fit solutions for your congress. 

Read more about our approach.

Our congress services 

Want to organise a congress or a symposium in Amsterdam, Paris or Shanghai? Save time and let Wing Flex organise your congress. You can deploy us for complete congress management as well as individual services. 

A selection of our congress services: 

Congress planning and consultation

  • Strategic and creative plan for content and entertainment 
  • Technological and audio visual support, live communication and voting systems 
  • On-site support, reception, hosting 
  • Financial planning and budget management
  • Presentation and inspection of congress locations and congress rooms 
  • Congress marketing and communication: mailing, websites, social, design, printed products, apps 
  • Paperwork: contracts, accreditation, licences 
  • Abstract handling, distribution and printed products 
  • Sponsoring, obtaining sponsorships and commercial cooperation 
  • Reports and evaluation, interim and after 


  • Participant registration, payment management and administration 
  • Catering, travel and accommodation of congress guests 


  • Congress set-up and dismantling 

Make your congress a business success as well

Want to have your congress organised without worries? Wing Flex is the professional party which understands what you want and translates it to an exciting congress. Contact us now and find out what we can do for your congress.


Ready to plan your next Congress or Event?

Wing Flex loves humour, calling a spade a spade and delivering on our promises. We are good at cooperating and coming up with solutions. Together with you we will organise a trip which your relations will never forget. Want to know more? Call us now at +31 850 607 787 or invite yourself for an introduction without obligation (see alongside).